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Purchasing / Specification Manager

Skills: Effectively communicate with all level of people. With high interpersonal skill, negotiation skills and risk decision-making ability. Able to work under fast pace environment independently and accurately.  Effectively and independently use of the soft-wares for purchasing such as ship-net/ship-serve system, PMS, eye-share (software for ship-net invoicing) and AMOS. Microsoft office user.

TRAININGS ATTENDED

Certified INTEGRATED ISO 14001:2015 INTERNAL AUDITOR TRAINING

Certificate of Completion on Share-point Training Course

Certificate of Completion on Word Press Advance Training Course

EMPLOYMENT HISTORY

EPIC GAS LTD.

Senior Technical Executive

February 2014 – Present

Last Drawn Salary: SGD 5,200/month

Vessel Type: LPG Tankers

Duties/Work Description:

-          Handling 8 LPG Tankers and Supervise the Purchasing Team

-          Take over the critical and top urgent request from the ship with regards to supply and service arrangement.

-          Direct reporting to vessel manager/fleet manager/director.

-          Preparation for the compliance of vessel requirement for the audits, inspection, services and survey

-          Direct liaison with Maritime and Port Authority of Singapore (for Singapore Flag and other flag authority where vessel is registered), IDA and Classification Society in process of vessel name change arrangement and other certification

-          Taking over and handing over of vessel assigned to our fleet including documentation and registration

-          Close liaison with the vessel, monitoring its schedule and ensure the ROB has enough on board

-          Monitoring the monthly reports from vessel, class status surveys and certificates

-          Monitoring and arrange the surveys/services/calibration

-          Back up for the ship manager in-charge in port requirement/infrastructures and for vessel to supervised in absence of the other technical executives

-          Dry dock participation including yard and agent appointment. Compiling reports, vessel drawings, budget as well as dry docks spares and services.

-          Arrange the repairs and services on shore or on board the vessel

-          Reporting on technical meetings with regards to the vessel status and arrangement

-          On board visitations and vessel familiarizations

-          Monitoring lube oil, water and fuel oil analysis report and ensure that these are received on board

-          Coordination with charterer and operation department in accordance to the vessel schedule and planning

-          Perform day to day duties on overall supply chain process: Receiving stores/spares and lube oil requisition from vessel, sourcing/send to the right suppliers, consolidation and tabulating quotations, securing the correct offer and PO issuance.

-          Evaluate respective suppliers and service companies before putting them into contract

-          Logistics arrangement of vessel requirements

-          Port agency appointments as required for every vessel port of call

-          Processing disbursement account and OPEX/CAPEX invoices

-          Preparing reports (lube oil, technical, financial and PO reconciliation) and ensure on meeting the submission deadline

-          Ensures the E-filing of certificates and service reports to Ocean Manager

-          Eye-share system administrator,

-          Provide trainings to newly joined staffs and briefing the joiners including Master and Chief Engineer

EMS SHIP SUPPLIES PTE LTD (Shipchandler)

Technical Purchaser cum System Developer

August 2013 – February 2014

Last Drawn Salary: SGD 4,000.00/month (inclusive of allowance)

Duties/Work Description:

-       Responsible for all procurement/purchasing process: enquiries, quotations and PO issuance

-       Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.

-       Ensure the clients satisfaction

-       In control and decision maker on the mark up allocated to every client

-       Keeps information accessible by sorting and filing documents.

-       Liaise closely with the customers, warehouse, suppliers and operation department to arrange on-time delivery.

-       Coordinate with the operation team in arranging the delivery schedule

-       Dealing with suppliers and effective negotiations

-       Ensure the delivery arrangement of the spares/stores to the client

-       Process invoices and liaison with the accounts department for the payment arrangement

-       Liaising with the machinery and life-saving items maker and obtaining the contract as agent

-       In-charge for system development (e.g system process, mainly on improvement & simplified use of the software)

-       Attending online global meeting

-       Visits and meeting with the client

-       Assisting counterpart colleagues from other countries on the process

-       Checking inventories and stocks as well as the monthly sales

SOCATRA SINGAPORE PTE. LTD

Technical Executive

January 2011 – May 2013

Last Drawn Salary: SGD 4,500.00/month (inclusive of allowances)

Vessel Type: LPG Tankers

Duties/Work Description:

-       Handled 5 LPG Tankers

-       Works closely with the superintendent and technical manager

-       Assists the superintendent in preparing specifications and reports for dry dock and damage repairs

-       Answers telephone calls for the superintendent in case of absence or duplicate calls

-       Consults the superintendent's electronic mailbox every day and passes messages on to him/her in case of absence. Assesses the importance of the messages and answers them, if appropriate.

-       Monitors each vessel's Official certificates at head office and is responsible to keep "official documents folder" (paper and server) updated

-       Ensures that the class “ship status” (available on website) are sent monthly on board each vessel he/she is in charge

-       Organises class and flag inspections (organises travelling, lodging)

-       Organises repairs in port (such as service engineer attendance, life-saving and safety annual surveys...)

-       Ensures that various analysis results are delivered on board (oil, water, foam, fuel, etc.)

-       Files and keep updated on server chief engineer monthly reports, technician reports, analysis reports (water, lube oil, fuel oil...)

-       Vessel visitation

-       Communicates with the vessels regularly

-       Updates the service maintenance / manufacturers' service letters

-       Updates AMOS as required

-       Responsible for the procurement/purchasing process such as sending query to vendors concerning spare parts, services and lube oils.

-       Issues purchase orders for spare parts, services, lube oils for the vessels managed in conjunction with the superintendent and Purchasing Manager

-       Assesses the cost of open purchase orders and budget control

-       Arranging delivery arrangement, shipment and liaison with the local agents

-       Ensures that spare parts, services, lube oils are shipped to the vessels

-       Finds the optimum means of transport in each case in conjunction with the purchasing manager

-       Issues reminders to suppliers in case of pending issues of quotations and orders.

-       Files purchase orders, then archives them

-       Checks invoices, updates purchasing software accordingly and liaise with the superintendent for the approval process

-       Works with the purchasing manager to assess suppliers and keeps him/herself updated on the budget status

-       Involved in technical department meetings

-       Back up for vessels supervised by other technical assistants in case of absence

-       Actively involved in publicising and improving corporate quality, safety, health and environment policy

-       Assists the superintendent in implementing predetermined actions

-       Monitors the indicators concerning his/her department

-       Assists the superintendent in managing insurance claims for damage

-       Assists superintendent in managing guarantee claims for new vessels and/or new equipment

-       Archives vessel files, other vessel documentations and drawings

-       Assists the purchasing manager with disputes and technical details concerning calls for tender

-       Monitors the assignment of disbursement accounts

-       Prepares the budget trend charts, annual and quarterly report for each vessel

-       In - charge of crew member familiarisation to AMOS software

-       Updates his/her HVPQ and Q 88 field

-       Back-up of the Superintendent in charge

BERNHARD SCHULTE SHIP MANAGEMENT PTE LTD

Technical Officer

July 2010 – December 2010

Salary: SGD 3,000.00/month

Vessel Type: Gas Carrier and LPG Tanker

Duties/Work Description:

-          Handled 9 ships (4 Gas Carrier and 5 LPG Tanker)

-          Responsible for procurement processes, budgets and negotiations for supplier contact and agreements

-          Control the vessel purchased material cost and assuring sources reliability to deliver, service and quality

-          Sourcing with local and international suppliers

-          Ensure safety delivery of spares and stores on board

-          Receiving and analyzing invoices from suppliers

-          Assisting manager and superintendents in any matter including purchasing and coordination to the suppliers and shippers

-          Receiving requisitions from vessels and forward inquiry to suppliers

-          Preparing, processing and monitoring of the orders

-          Monitor vessel rotation

-          Monitor and ensure to meet the deadline

-          Liaise with Accounts department in payment matters and other duties

-          Invoicing using PMS system

-          Direct liaison in terms of logistics and shipments

THOME SHIPMANAGEMENT PTE. LTD

Procurement Officer

July 2009 ~ July 2010

Salary: $2,850.00/month

Vessel Type: Gas Carrier and LPG Tanker

Duties/Work Description:

-          Handled 6 ships

-          Responsible for procurement processes, budgets and negotiations for supplier contact and agreements

-          Control the vessel purchased material cost and assuring sources reliability to deliver, service and quality

-          Sourcing with local and international suppliers

-          Ensure safety delivery of spares and stores on board

-          Receiving and analyzing invoices from suppliers

-          Assisting manager and superintendents in any matter including purchasing and coordination to the suppliers and shippers

Receiving requisitions from vessels and forward inquiry to suppliers

-          Preparing, processing and monitoring of the orders

-          Preparing and sending weekly financial report

-          Monitor and ensure to meet the deadline

-          Liaise with Accounts department in payment matters and other duties

-          Briefing to newly joined master and chief engineer before boarding

NISSHO ODYSSEY SHIPMANAGEMENT PTE. LTD

Procurement Assistant

September 2007 ~ July 2009

Salary: $1,850/month

Vessel Type: Chemical Tanker and Asphalt Tanker

Duties/Work Description:

-          Responsible for procurement processes, budgets and negotiations for supplier contact and agreements

-          Control the vessel purchased material cost and assuring sources reliability to deliver, service and quality

-          Coordinate purchases with multiple departments including marine, crewing, technical and accounting

-          Data keying, filing and monitoring financial budget data system

-          Receiving and analyzing invoices from suppliers

-          Assisting manager and superintendents in any matter including purchasing and coordination to the suppliers and shippers

-          Receiving requisitions from vessels and forward inquiry to suppliers

-          Sorting port disbursement for vessels expenses, remittances and direct payment to suppliers

-          Preparing, processing and monitoring payment to suppliers

-          Preparing and sending weekly financial report

-          Preparing shipment to be send to vessel

-          Liaise with Accounts department in payment matters and other duties

ISUZU PHILIPPINES CORPORATION

Documentation and Marketing Sales Staff

March 2004~ March 2005

Salary: $985.00/month with allowances

Duties/Work Description:

-          Responsible for the delivery and dealer coordination

-          Handling internal and external client enquiries

-          Responsible for the dealer inventory and sales requirement

-          Responsible for the vehicle issuance depends on sales performance of the dealers

-          Coordinates dealers contacts and those expected clients

-          Preparing invoices for the outgoing/releasing vehicles issued to dealers

-          Responsible for the highly confidential documents, invoices and sales report

-          Preparing status report of daily pullout and payment position

-          Receiving and handling paychecks and other related payment from the dealers

-          Data entry, filling, sending fax and emails

-          Generating quotations and price list

-          Responsible for the national dealer visits assigned by management

Educational Attainment

Diploma in Business Practice of Supply Chain and Management

Nanyang Polytechnic Singapore

180 Ang Mo Kio Avenue 8

Singapore 569830

Certificate of Business Administration

PSB Academy

355 Jalan Bukit Ho Swee Singapore 169567

Secondary:       Camp Vicente Lim National High School

                          Canlubang Calamba Laguna 4027 Philippines

Links