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Purchasing / Specification Manager

A result-oriented professional targeting middle to senior level assignments in Material Management/ Procurement & Contracts/ Vendor Management/ Master Data Management (Material/Vendor/Service)/SAP MM/ Warehouse Management with an organization of high repute, preferably in Oil & Gas sector and Petroleum Refinery

  • B.E. (Electronics & Instrumentation) and Diploma (Industrial Automation) with over 6 years of experience in Material Management, Procurement, Engineering, Construction and Maintenance projects in Oil & Gas, Petroleum Refinery, Energy and Metal Fabrication industry
  • Proficient in Master Data (Material, Service & Vendor) Creation, Amendment, Maintaining, Cleansing & Enhancement of Specifications & Review of SPIR/RSPL Form, Manufacturer Catalogues, Drawings, P&ID, Data Sheets, Parts List and Certificates
  • Possess knowledge of international codes & standards like ANSI, ASME, ASTM, API, BS, DIN, ISO, IEEE, IEC & NEMA
  • Knowledge of SAP MM, SAP PM and Royal Dutch Shell Global developed MESC logic coding system in CMT and UNSPSC
  • Familiar with Taxes, Incoterms, Import Cycle and Clearance Process
  • Rich knowledge of Material Cataloguing, Codification, Material Standardization, Specifications and Codes, Procurement & Contract and Inventory; End to End knowledge in Procurement and Supply Chain activity
  • Expertise in Preparation of Procurement Cycle – Purchase Requisition (PR), RFQ, Bid Evaluation, Tender Evaluation Committee Notes (TEC), Comparative Statement, Purchase Order (PO), Goods Receipt Note (GRN), Service Entry Sheet (SES) & Invoice Verification and SAP conceptual knowledge in MM functional and technical module
  • Experience in Oil & Gas projects of Materials Management, Procurement, Inventory and Warehouse Management in SAP
  • 2 years of greenfield Oil Refinery experience in Bharat Oman Refinery Ltd. (BORL) as Materials Engineer

  • Pursuing MBA (Oil & Gas Management) from University of Petroleum and Energy Studies (UPES), India 2017-2019
  • B.E. (Electronics and Instrumentation) from Annamalai University, Chidambaram in 2012
  • Diploma in Industrial Automation from Annamalai University, Chidambaram in 2012
  • 12 from National Institute of Open Schooling, Government of India in 2008
  • 10 from Bihar School Examination Board, Patna in 2005

IT Skills

  • Microsoft Vision: MS-Word, MS-Excel, MS-PowerPoint, MS-SQL, MS-Outlook, MS-Dynamic AX 2012
  • Operating Systems: Windows XP, Windows 7, Windows 10, Linux Libre Office Packages
  • Tools & ERP: MESC/CMT-Shell, UNSPSC, E-String, ESPIR, MAXIMO, SAP ECC 6.0 & R/3 4.6C

Material Management Procurement & Contracts Vendor Management
Sourcing StrategyContract NegotiationSupply Chain Management
Inventory ManagementMaterial Cataloguing – SAP MM Master Data Management

Al-Sharq Factory Steel Industries Co. Ltd. (ASF), Riyadh, KSA                                            Dec’15 – Feb’18 

Materials Engineer (Material &  Procurement Engineer)                                                                

Projects For: Riyadh Metro (ANM, BACS, FAST), Permasteelisa Gartner SA, Saudi Electricity Company, SEPCOIII, GAMA, Saudi Aramco, Sulzer Saudi Pump, Bemco, Alstom and ThyssenKrupp Industrial Solution

          Al-Sharq Factory Steel Industries Co. Ltd. (ASF) is a leading Designer, Fabricator, Contractor, Supplier and Erector of Structural Steel, Process Equipment, Plate Works, Storage Tanks, Pressure Vessels, Stacks, Walkways, Staircase, Pipe Spools and Towers with State-of-the-art steel fabrication facilities in Riyadh, Saudi Arabia. ASF has been serving the needs of the Oil and Gas, Refinery, Petrochemical, Power Plant, Metro, Rail, Steel, Cement, Construction and other industrial and commercial projects.

Key Result Areas:

  • Engaged in the process of materials cataloguing, codification, specification and codes, procurement & contract services, warehouse and inventory control.
  • In charge of material master, service master and vendor master for all ongoing procurement of material/ services
  • Data Standardizing, Data Enrichment and Data Cleansing for the given material description and makes it highly structured
  • Processing for the Material Master, Vendor Master & Asset Master Data for the projects into the ERP system
  • Preparing master data for manufacturing information & technical specification; Data preparation and Analyzing data
  • Performed execution of purchasing activity for spare parts, materials, services and contracts to provide and precise procurement services to meet the need of a company
  • Checking specifications of purchase requisition (PR) received from user to ensure all necessary information is clear and present in order to ensure the bidding process will be effective.
  • Floating Request for Quotation (RFQ) with technical and commercial terms & conditions as per the nature of .
  • Select the most suitable prequalified vendor to ensure number of technically compliant bids at price; ensuring compliance the technical specification, price, and delivery dates.
  • Perform specification checks on quotations received from vendors to ensure that they meet specifications predefined by end users and takes responsibility for performing Technical Evaluation of proprietary and OEM spare parts.
  • Facilitate efficient technical review by user by obtaining and providing technical data, catalogue, drawing or samples.
  • Preparing Comparative Statement & conduct strategic negotiation before finalizing the order.
  • Award Purchase Order (PO) to the winning bidder through SAP.
  • Procuring materials such as Structural Steel, Spare Parts, Consumables, Tools, Instrumentation, Electrical, Mechanical, Piping items etc;  Review of MTC & TPI Certificates
  • Follow up with vendor for delivery/ Shortage/ Rejection, SASO certification, Payment terms, LC coordination
  • Preparing material submittals as per consultant requirement to get materials approved

Prumatech Infosystems Pvt. Ltd., Chennai                                                                           Aug’12 – May’15 

Materials Engineer - SAP MM

Project 5:        Procurement & Contract Services - Commercial

Client:             Bharat Oman Refinery Ltd., Bina (Subsidiary of Bharat Petroleum Corporation Ltd.)

Period:                        Feb’14 – May’15 (On-Site)

Role:                Procurement Executive

Tools Used:     SAP ECC 6.0


  • Managed execution of purchasing activity for spare parts, materials, services and contracts to provide and precise procurement services to meet the needs of a company
  • Conducted review of Purchase Requisition (PR), and discussed with User Department for specification, of work/services, quantity, delivery and alternate product before floating Request for quotation (RFQ)
  • Executed selection of vendor after assessing the technical and commercial capability
  • Prepared Request for Quotation (RFQ) with technical and commercial terms & conditions as per the nature of requirement of materials and services; Sending enquiries on Limited/Single/Open Tender basis
  • Evaluated quotes obtained by commercial and got the technical comments from user department
  • Devised Comparative Statement and conducted Strategic Negotiation before finalizing the Order/ Contract; prepared Tender Evaluation Committee (TEC) notes and obtained the approval of management as per MOA for negotiation/ placement of order/contract
  • Award Purchase Order (PO) to the winning bidder through SAP.
  • Various types of contract handled are Fabrications works, Maintenance works, Civil works, contract, Material handling contract and other miscellaneous contracts.
  • Various types of equipment & material handled includes Rotary and Static equipment, Spare parts, Tools, Consumables, Electrical items, Instrumentation items, Mechanical items, Safety items etc.
  • Coordinated with Customs House Agent (CHA) for clearance of materials
  • Formulated variation/extra items/rebated items TEC notes; prepared monthly procurement report
  • Performed follow-up with vendors for and with vendors till material reaches to site
  • Presented MIS Reports & progress status to management
  • Liaised with Department for the payments of
  • Evaluated the work & services of contracts, processed time extension and finalized closure of contract notes


Project 4:        Materials Cataloguing/Codification & Standardization                                             

Client:            Bharat Oman Refinery Ltd., Bina

Period:            Jun'13 - Jan'14 (On-Site)

Role:                Materials Engineer – SAP MM

Tools Used:     ERP SAP ECC 6.0, MESC/CMT-Shell, SQL Server


  • Reviewed Material Catalogue Request Form (CRF) and discussed with user for missing information
  • Created and maintained material master for stock and non-stock items
  • Conducted review of RSPL/SPIR documents, identified & utilized existing stock to order and catalogue operational spares requirement for major and minor projects
  • Formulated 10-digits MESC codes in Catalogue Management Tool (CMT) as per Shell global cataloguing rules for SAP MM; Preparation of MESC Hierarchy description
  • Maintained materials type like ERSA, HIBE, NLAG, UNBW and HAWA in CMT and SAP Template
  • Created order text for all materials/ spare parts and MESC codification structure to provide service hierarchy
  • Performed classification of materials based on their categories such as operational spares, equipment, consumables, chemicals and tools
  • Validated, inspected, controlled and uploaded information into material master using existing ERP template with the protocols of cataloguing procedures; gained knowledge petroleum refinery piping materials, codes and standards
  • Maintained Valuation Class, Chapter ID, Price Control Indicator, Purchase Group, Storage Location, Plant Code and Purchasing Valuation Key in SAP uploading template and updating MRP
  • Gained knowledge of international codes & standards like ANSI, ASME, ASTM, API, BS, DIN, ISO, IEEE, IEC & NEMA
  • Ensured that the item does not already exist in the inventory through SAP MM, to avoid duplication
  • Utilized data supplied by the user to enter catalogue records
  • Completed Data Standardizing, Data Enrichment and Data Cleansing for the given material descriptions
  • Prepared master data for manufacturing information & technical specification
  • Gained experience in reviewing Engineering Drawings, Data Sheets, Spare Parts List, Certificates, RSPL/SPIR and Manufacturer Catalogues

Project 3:        Run and Maintenance                                                      

Client:            Petroleum Development Oman (PDO), Oman (Offsite)

Period:              Apr'13 - Jun'13

Role:                Materials Engineer – SAP MM

Tools Used:     SAP R/3 4.6C, E-String, MESC/CMT-Shell & UNSPSC


  • Quality Engineer for Online Master Data Maintenance (Materials Master and Vendor Master) in R/3 system.
  • Performed Material Creation, Amendment and Deletion in SAP.
  • Conducted research and identified the materials catalogue of original equipment manufacturer by the web search
  • Validated part number/model number/ordering code of each material provided by the end user/supplier/manufacturer
  • Formulated material description based on , modifier, class attributes and unit of measurement via tool
  • Maintained master data like Material, Vendor and Equipment Master based on their MESC, Product and Service Group Code (PSGC), Valuation Class and UNSPSC in SAP; maintained Bill of Material (BOM) & linked with corresponding equipment
  • Adhered to maintaining material master attributes and equipment class for materials type like HIBE, NLAG, UNBW and HERS in SAP
  • Updated Equipment Tag Number, Serial Number, Drawing Number and Position Number of every material
  • Received and processed the RSPL/SPIR Form from EPC contractor (Vendor) for plant Spares Commissioning & Operations requirements
  • Checked & verified the backup documents and drawings for respected RSPL/SPIR parts
  • Collected the missing information from vendors (OEM & OPM)

Project 2:        Online Maintenance of Material Master Catalogue in SAP for SHELL Operating Units

Client:             Shell Global Solutions International B.V (SGSI) (Offsite)

Period:            Jan'13 - Apr'13

Role:                Materials Engineer – SAP MM

Tools Used:     MESC/CMT-Shell & E-String

Description:    The Material Master Data Cleansing is done as an outsourcing activity for SHELL. Shell Global Solutions is a network of technology companies of Royal Dutch/Shell Group. At present these service is provided for various Operating units of SHELL through a dedicated Leased line facility.


  • Performed production for Material Master Data Cleansing for SAP MM, Data Standardizing, Data Enrichment and Data Cleansing for the given material descriptions, material creation, amendment and deletion in SAP
  • Conducted research and identified the materials catalogue of original equipment manufacturer by the web search
  • Maintained master data like Material, Vendor and Equipment Master based on their MESC, Product and Service Group Code (PSGC), Chapter ID, Valuation Class and UNSPSC in SAP
  • Performed baseline configuration of creation & assignment of plants to Company Code, Storage Locations to plants
  • Formulated specific coding for OEM and Supplier as per the material; created database for each vendor
  • link between vendors for appropriate manufacturer

Project 1:        Plant Asset Management (PAM Module)                                                                       

Client:             Petrofac International, Sharjah (U.A.E) (Offsite)

Period:            Sep'12 – Dec’12

Role:               Materials Engineer

Tools Used:     MESC/CMT-Shell & E-String

Description:    Project focused on material cleanses, enrichment process and duplicate identification


  • Reviewed documents received from and conducted identification of Tag Number from existing documents
  • Conducted identification of Equipment Manufacturing Information and Technical Specification from Data Sheet, O&M Manual and Name Plate Details from equipment
  • Standardizing and enriching MRO item descriptions
  • Prepared Class & Characteristics based on equipment details information; formulated Spare Parts Interchangeability Records (SPIR) for complete Tag List
  • Assigned the class code for each /equipment
  • Mapped the index sheet with the details collected for each Tag number
  • Performed cleansing, extracting attributes and standardizing the data, to avoid duplication

Larsen & Toubro Ltd., Mumbai                                                                                                    Jul’11 – Jul’12 

Maintenance Engineer – Instrumentation                

Client: Neyveli Lignite Corporation Limited, Cuddalore

Key Result Areas:

  • Performed testing & monitoring of Transmitters, Pneumatic Controllers, Thermocouples & RTD and repairs & calibration of Control Valves and Actuators function & loop testing
  • Prepared engineering technical solutions and client testing requirements

Personal Detail:

Date of Birth:              7 July 1990

Languages Known:     English, Urdu & Hindi

Driving License:          Indian DL: BR-3320120017489 valid up to 22/02/2032

Address:                      109, Keos Nizamat, Samastipur, Bihar, India – 848134

Visa Status:                Visit Visa, valid up to 13/01/2019

Passport Details:        K1781207 valid up to 29/01/2022

Nationality:                 Indian

Marital Status:            Unmarried

No. of Dependents:     2


Material Master & Service Master:

  • Preparing Material Master Data (Material Master, Vendor Master and Service Master) to suit any ERP.
  • Developing Logic for Codification (i.e. Main Group, Sub-Group, Sub-Sub-Group & Item number with Indicator)
  • Creating materials group, attribute master and UOM master etc.; Strong knowledge in materials cataloguing/coding with MESC/CMT-SHELL, UNSPSC, CMMS, PSGC, Valuation Class, Chapter ID etc.
  • Coding & cataloguing (Coding Schedule, Noun & Modifier, Template Specification)
  • Material Coding: By adopting a Logical and Auto coding to classify products and services by following international systems such as MESC (Material and Equipment Standards and Code), UNSPSC (The United Nations Standard Products and Services Code) etc.
  • Data Cleansing: We detect, remove and/or correct data that is incorrect, out-of-date, redundant or incomplete. This ensures that there is data integrity, leading to performance of the system.
  • Data Enrichment: We add value to data to make it highly structured. We structure the source data with reference from the manufacturer’s catalogue or through other resources.
  • Structured Cataloguing: Classification of material data is carried out based on the noun and modifier system of cataloguing and data is structured according to standard attributes. 

SAP MM Functional Module “Super User” Role:

  • Expertise in Materials Management in SAP ECC (6.0): Creation of Material Master, Vendor Master, Service Master, Purchase Requisition (PR), Purchase Order (PO), Stock Transfer Order (STO), Physical Inventory, Vendor Evaluations and Goods Receipt Note (GRN), Service Entry Sheet, Goods Issue Note, Inventory Management, Invoice Verification, Movement Types etc.

Vendor Master:

  • Assigning the vendor account group.
  • Cleansing & standardizing the vendor address, telephone, fax & email address of the contact person.
  • Enriching the bank details of the vendor.
  • Standardizing the payment terms & payment types of the vendor.
  • Vendor linking with materials and service group.
  • Assigning the industry types of .

Procurement/Purchasing Management:

  • Handling purchase related all responsibilities - PR to PO all life cycle Processes, Vendor development, Price negotiation with , Material Delivery& Payment.
  • Purchasing all kind of materials (Electrical, Mechanical, Instrumentation, Piping)
  • Follow up Vendors/Supplier/Contractors for the requirement of the end user request for quotation.
  • Participation in Negotiation with Vendors.
  • Post order follow-up with Suppliers/Service provider for timely delivery of materials.
  • Interaction with finance department for any regarding payment and ensuring the payment is done on time to vendor/supplier/service providers.

Store/Warehouse/Inventory Management:

  • Direct & manage all the Warehouse & Inventory activities through SAP MM.
  • Cleansing & forwarding all clearance to account department for remittance as per order terms.
  • Manages the storage capacity and ensures utilization of space; Periodical physical stock verification.
  • Control of critical items and slow / non-moving items.
  • Managing Material Receipt, Inspections of goods, scrap yard management, inventory control and verification.
  • Preparing discrepancy report after inspection of goods/materials by user department as OSRD (Over, Short, Rejection and Damage) report and inform to .
  • Maintaining goods receipt processing, service entry of bills in SAP, Material Storage, Issue materials and delivery. Process the GR through MIGO transaction in SAP.

  • B.E.
    Instrumentation at Annamalai University
    2008 - 2012
Abu Dhabi, Abu Dhabi,
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